Pexpats is an independent private tax and accounting firm registered in the Czech Republic, not a government organization or affiliated with any government authority.
We help individuals, freelancers and businesses with income tax returns, accounting, VAT, trade licence registration and relocation services.
Clients arrange our services online, but the work is done by our team.
Over the years, we’ve built our own tools to make this possible. Instead of asking clients to come to our office, attend meetings or bring printed documents, we collect the information we need through online forms designed for each service.
Our system prepares the Pexpats power of attorney, which clients electronically sign to authorize us to represent them. We then take care of the registrations, declarations, applications and communication with the relevant authorities.
For example, when someone orders trade licence registration, we don’t just prepare an application. We register the business, handle the relevant tax and insurance arrangements, obtain the necessary identification and payment details, and prepare instructions for monthly insurance deposits.
For tax returns, we do more than calculate the tax. We obtain payment records from the authorities, prepare and file the declarations, send payment instructions and request follow-up debt confirmations.
Clients arrange everything with us online. We take care of the work with the authorities.
Here’s how it works.
What Does Online Mean at Pexpats?
Tax advisers, accountants and registration agencies have different ways of working with clients.
Some ask clients to come in for consultations, bring documents to the office or accompany a representative to the authorities. Others represent clients under a power of attorney but still rely on meetings, email exchanges and paperwork to get started.
We’ve built our own system to avoid these unnecessary steps.
Pexpats is a paperless firm. We use our own online forms, power of attorney application and employee platform to collect information, arrange representation and manage client services.
When a client completes a form on our website, the information goes directly into the system our employees use.
Our power of attorney application then prepares the authorization and emails it to the client for electronic signing.
Once we have the required information, documents and authorization, our team takes over the work included in the service.
Clients don’t need to deal with the authorities themselves for registratio
How Our Online Process Works
1. Order the service
The client selects a service on our website.
Each service has a published price and a clear description of what’s included.
2. Complete the online form
Every service has its own questionnaire.
The client enters the required information and uploads scans or photographs of the necessary documents.
Everything goes directly into our employee platform.
3. Electronically sign the power of attorney
Our system prepares the Pexpats power of attorney using the information provided.
The client receives it by email and e-signs the document, authorizing us to represent them.
4. We complete the work
Our team prepares the documents, handles registrations and declarations, communicates with authorities and completes the work covered by the service.
5. Follow the progress online
The client can check the status of their service through our online service tracker.
6. Receive the results
We provide the completed documents, confirmations, calculations and payment instructions.
The client can also contact our team for support included in the service package.
Everything the client needs to arrange with Pexpats is handled remotely. We take care of the work behind it.
How Our Technology Works
We’ve spent years developing tools specifically for our tax, accounting, business registration and relocation services.
These aren’t just forms that send us an email. They’re connected to the platform our employees use every day to manage client applications, documents and tasks.
Dedicated Forms for Every Service
Each service requires different information.
For trade licence registration, we collect personal details, business information and supporting documents.
For tax returns, we ask for income, expenses, deductions, tax advances and the documents needed to prepare the declarations.
For residency services, we collect the information and supporting documents required for the application.
Clients provide everything through the relevant form rather than arranging meetings or sending documents across multiple emails.
Our Internal Employee Platform
Information submitted through our forms goes directly into our own platform.
Our employees use it to review documents, prepare applications, organize tasks and keep track of each service.
Because the information is already in our system, clients don’t have to explain the same details to different employees or repeatedly send documents they’ve already provided.
Automatic Power of Attorney Generation
We’ve developed our own application to prepare powers of attorney.
Using the information entered by the client, our system generates the authorization needed for the selected service.
The client receives the Pexpats power of attorney by email and electronically signs it to authorize us to represent them.
There’s no need to come to our office just to arrange the authorization.
Connected Applications and Official Systems
Our platform works with the tools we use for business registration, tax calculations, invoicing and other services.
We also use available APIs, integrations and official communication channels to work with external systems and authorities.
These connections help our employees prepare documents, manage applications and complete the work without asking clients to use several different government systems themselves.
Online Service Tracker
Clients can check the progress of their orders through our online service tracker.
They can see the status of their registration, declaration or application while our team works on it.
Our Employees Handle the Professional Work
We built these tools to make our team’s work more efficient and the process easier for clients.
The software doesn’t replace our tax, accounting or registration specialists.
Our employees prepare and file declarations, register businesses, check payment records, communicate with authorities and complete the services clients have ordered.
Clients use our online system to get started. Our team does the work.
Example 1: How Pexpats Registers a Trade Licence Online
Starting a freelance business in the Czech Republic involves more than getting a trade licence.
A freelancer also needs the relevant tax-office arrangements, social security and health insurance registrations, identification and payment details, and instructions for monthly insurance deposits.
We handle these steps as part of our trade licence registration service.
Step 1 — Complete the Online Registration Form
The client orders trade licence registration on our website.
They complete the Pexpats form, enter their personal and business information, and upload scans or photographs of the required documents.
The information goes straight into our employee platform.
There’s no need to visit our office or bring printed documents.
Step 2 — E-Sign the Pexpats Power of Attorney
Our system prepares the power of attorney using the information submitted by the client.
The client receives it by email and electronically signs the authorization, allowing us to represent them before the relevant Czech authorities.
Our team then starts the registration process.
Step 3 — We Register the Trade Licence
We prepare the documents and handle the registration with the relevant Czech trade licensing authority.
Our team submits the application, communicates with the authority and obtains the official registration information, including the business identification number (IČO).
The client doesn’t need to visit the trade licensing authority.
Step 4 — We Handle the Tax Office Arrangements
We take care of the relevant tax-office procedures and obtain or confirm the identification and payment information needed for the client’s tax obligations.
We also complete the tax registrations required for the client’s business.
The client receives the relevant tax information without having to arrange these procedures independently.
Step 5 — We Register the Client With Social Security
We register the client’s self-employed activity with the Czech Social Security Administration (ČSSZ).
We obtain or confirm the identification and payment reference used for their social security obligations.
The client doesn’t need to contact ČSSZ to complete the registration.
Step 6 — We Register the Client With Health Insurance
We register the client’s self-employed activity with the relevant Czech health insurance provider.
We obtain or confirm the identification and payment details needed for health insurance contributions.
Our team handles the registration and communication with the insurer.
Step 7 — We Prepare Monthly Insurance Payment Instructions
After completing the registrations, we prepare instructions for the client’s monthly social security and health insurance deposits.
The instructions explain:
The applicable monthly amounts.
Where to send each payment.
Which payment details and references to use.
How to make the payments correctly.
The client receives the information needed to start paying the required deposits.
Step 8 — We Deliver the Registration Documents
We send the client the trade licence information, registration details and insurance payment instructions.
The official trade licence is issued by the competent Czech authority.
We handle the registration and provide the resulting documents and information.
Step 9 — We Provide After-Service Support
Our work doesn’t stop when we deliver the registration documents.
Clients can contact us for quick calls, questions and help related to their registration.
This support is included in the trade licence registration package.
We don’t charge extra service fees for calls or questions covered by the package.
Clients can also follow the registration progress through our online service tracker.
Watch How Pexpats Registers a Trade Licence
See how the client completes the form, uploads documents and electronically signs the Pexpats power of attorney.
The video also shows how our team handles the registration.
Trade Licence Registration
Why Is Trade Licence Registration 100% Online for the Client?
The client only needs to:
Complete our online registration form.
Upload scans or photographs of the required documents.
Electronically sign the Pexpats power of attorney authorizing us to represent them.
We handle the remaining work included in the registration service.
Our team registers the trade licence, takes care of the relevant tax-office arrangements, registers the client’s self-employed activity with social security and health insurance, obtains the identification and payment details, and prepares monthly insurance deposit instructions.
We communicate with the authorities, deliver the registration documents and remain available for questions and after-service support.
The client doesn’t need to visit our office, attend registration appointments, submit separate applications or contact the authorities to complete these registrations.
That’s why our trade licence registration is 100% online for the client. They provide the information and authorization online, and we complete the registration process on their behalf.
Example 2: How Pexpats Prepares and Files Income Tax Returns Online
We prepare and file Czech income tax returns for employees and self-employed individuals.
For freelancers, our service also includes annual social security and health insurance reports, checks of recorded deposits, payment instructions and follow-up debt confirmations.
We don’t prepare declarations based only on the amounts entered by the client.
Our team obtains payment records from the relevant authorities and checks them before completing the calculations.
Step 1 — Complete the Online Tax Questionnaire
The client orders the relevant tax return service and completes our online questionnaire.
They enter their income, expenses, deductions, tax advances and other required information.
Supporting documents are uploaded through the form.
Step 2 — Electronically Sign the Power of Attorney
Our system prepares the Pexpats power of attorney and sends it by email.
The client e-signs the document, authorizing us to represent them in the relevant tax and insurance matters.
Step 3 — We Request Payment Audits From the Authorities
Before preparing the declarations, we contact the relevant authorities under the client’s authorization.
We request records showing the payments and deposits actually received during the year.
For freelancers, we contact:
The Czech Social Security Administration (ČSSZ)
We obtain the recorded social security deposits and check the client’s payment history.
The Health Insurance Provider
We obtain the recorded health insurance deposits and verify the amounts paid during the year.
The Czech Tax Office
We obtain the relevant records of income tax advances paid during the year.
This gives our tax team the amounts recorded by the authorities rather than relying on the client’s estimates.
Why Do We Check the Payment Records?
A freelancer can forget a payment, enter an incorrect amount in the questionnaire or use the wrong payment reference when transferring money.
For example, someone can send the correct social security deposit but enter an incorrect variable symbol.
The authority receives the money, but the payment isn’t correctly matched to the client’s account.
By checking the official payment records, we can identify differences between the client’s information and the amounts recorded by the authorities.
We use these records when preparing the declarations.
Step 4 — We Prepare the Income Tax Return
Our tax team reviews the client’s income, expenses, deductions and supporting documents.
We use the relevant payment records obtained from the authorities to prepare the income tax return and calculate the client’s obligations.
Step 5 — We Prepare the Social Security and Health Insurance Reports
For self-employed clients, we also prepare the annual reports required by ČSSZ and the relevant health insurance provider.
The calculations use the client’s business information and recorded insurance deposits.
Step 6 — We File the Declarations
We file the income tax return and the applicable social security and health insurance reports.
The client doesn’t need to prepare or submit these declarations independently.
Step 7 — We Send the Calculations and Payment Instructions
Once the declarations are completed, we prepare the results and payment instructions using our own Pexpats tax application.
The client receives a PDF by email explaining:
How much needs to be paid.
Which authority receives each payment.
The payment details and references.
How to make the payments.
The client has clear instructions for settling the resulting tax and insurance obligations.
Step 8 — We Request Debt Confirmations
Our work continues after the declarations are filed.
We request debt or outstanding-balance confirmations from the relevant authorities.
These checks help us identify remaining balances and payments that haven’t been correctly recorded.
For example, a client can transfer the correct amount but enter the wrong payment reference. The payment can remain unmatched even though the authority received the money.
Our follow-up checks help identify these problems so they can be addressed.
Step 9 — We Provide the Results and Support
The client receives the completed calculations, relevant declarations, payment instructions and information from our follow-up checks.
Our team remains available for questions covered by the tax return service.
Online Income Tax Return Services
Why Is the Pexpats Tax Return Service Fully Online?
The client completes the questionnaire, uploads supporting documents and electronically signs the Pexpats power of attorney.
We then obtain payment audits from the tax office, ČSSZ and the health insurance provider.
Our tax team prepares and files the declarations, sends the calculations and payment instructions, and requests follow-up debt confirmations.
The client doesn’t need to visit the authorities, obtain payment records independently, prepare declarations or manage the filings.
We handle the tax preparation, authority communication, filing and follow-up checks. The client arranges everything with us online.
Example 3: How Pexpats Handles VAT Services Online
We provide VAT registration, VAT declarations and related tax services.
Our Invoice Generator is connected to the platform used by our tax and accounting team.
With the client’s authorization, we can use the invoicing information to monitor income, check VAT registration thresholds and prepare tax declarations.
Step 1 — The Client Uses Our Invoice Generator
Clients who register their trade licence through Pexpats can use our free Invoice Generator.
They can create, issue and manage invoices online.
The tool is connected to our internal platform.
Step 2 — The Client Authorizes Access to Invoices
When a client orders accounting or tax services, they authorize our team to access the relevant invoicing records.
The client provides the necessary permissions.
Using the Invoice Generator alone does not automatically give Pexpats access to financial records or authorize us to file declarations.
Step 3 — We Monitor Business Income
With the client’s authorization, we use the invoicing information to monitor business income.
Because the records are connected to our platform, the client doesn’t need to repeatedly export and send the same invoices.
Step 4 — We Monitor VAT Registration Thresholds
We use the authorized financial information to monitor the applicable VAT registration thresholds.
This helps us identify when a business approaches a relevant threshold and when VAT registration is required.
Step 5 — We Prepare the VAT Registration or Declaration
Our tax team prepares the relevant VAT registration or declaration using the financial information and supporting records.
We manage the work through our internal platform.
Step 6 — We Prepare and File VAT Declarations
With the client’s authorization, our internal Pexpats tax system retrieves invoice data directly from the Invoice Generator.
Before filing, our team verifies important details, including VAT numbers, their validity and the conversion of invoice amounts into CZK using the applicable exchange rates.
We prepare and file the VAT declarations and handle communication with the Czech tax authorities.
Why Are Pexpats VAT Services Online?
The client orders the service and authorizes us to access their invoicing records.
Our connected system allows us to monitor business income, check VAT registration thresholds and retrieve the information needed to prepare VAT declarations.
Before submission, our team verifies the relevant tax details and files the declarations on the client’s behalf.
Clients don’t need to export invoices, email documents or repeatedly provide information already available through the authorized connection.
The entire process, from collecting invoice data to preparing and filing VAT declarations, is handled by Pexpats without requiring the client to manage these steps.
Example 4: How Pexpats Handles Residency and Immigration Services Online
We also provide relocation services, including residency applications, residency extensions and temporary residency services for EU citizens in the Czech Republic.
Clients arrange these services through the same online system we use for tax and business registration services.
Step 1 — Order the Service Online
The client selects the relevant residency or immigration service on our website.
Step 2 — Complete the Online Form
The client provides the information required for the application and uploads supporting documents.
These include passport copies, photographs and other records needed for the selected procedure.
The information goes directly into our employee platform.
Step 3 — Electronically Sign the Power of Attorney
Our system prepares the relevant Pexpats power of attorney.
The client receives it by email and e-signs the authorization, allowing us to represent them in the procedures permitted under the applicable immigration rules.
Step 4 — We Prepare the Application
Our relocation team prepares the official application forms and organizes the supporting documents.
We also arrange the additional documents required for the selected service.
Step 5 — We Handle the Authority Communication
We handle the eligible submissions and communication with the relevant immigration authorities.
The client doesn’t need to prepare the application independently or manage the authority-facing work included in the service.
Step 6 — We Arrange Required Personal Appointments
Some immigration procedures legally require applicants to attend in person.
For example, biometric data collection, identity verification and certain residence-document collection procedures require personal attendance.
We arrange the relevant appointments and provide the client with the necessary instructions.
Czech Temporary Residence Registration for EU Citizens
Why Are Pexpats Residency Services Online?
The client orders the service, provides the required information and documents, and electronically signs the Pexpats power of attorney online.
We prepare the application, organize supporting documents and handle the procedures covered by the service.
The client attends only the appointments that legally require personal attendance.
We take care of the application and communication with the authorities. The client arranges the service online and attends only the appointments that must be completed in person.
From Business Registration to Ongoing Accounting and Tax Services
Our technology also connects business registration with invoicing and ongoing tax services.
A client can register a business through Pexpats, use our free Invoice Generator and later authorize our tax team to use the invoicing records for accounting and tax declarations.
Business Registration
We register the client’s business, handle the relevant tax and insurance arrangements, and provide the registration documents and payment instructions.
Free Online Invoicing
Clients who register their trade licence through Pexpats can use our free Invoice Generator to create and manage invoices.
Income Monitoring
With the client’s authorization, we use the relevant invoicing records to monitor business income.
VAT Threshold Monitoring
We use the authorized records to monitor applicable VAT registration thresholds.
Accounting and Tax Services
When the client orders the relevant service, our tax and accounting team uses the authorized financial information to prepare income tax returns, VAT declarations and other applicable filings.
Connected Records
Our Invoice Generator is connected to our internal platform, allowing our team to access invoicing records with the client’s authorization.
After registering a business through Pexpats, clients can use our free Invoice Generator to manage invoices. With their permission, we can monitor income, check VAT registration thresholds and use the relevant records to prepare accounting, income tax returns and VAT declarations.
Clients don’t need to repeatedly export invoices or email documents already available to our team. They manage their invoices online, while we handle the accounting and tax work.
Free Pexpats Invoice Generator
What Do Pexpats’ Service Fees Cover?
At Pexpats, we want clients to understand our prices before placing an order. Here, we explain how our pricing works, what our service fees cover and our fixed-price policy.
Transparent Pricing Before You Become Our Client
At Pexpats, we believe clients should know exactly what they are paying for before ordering a service.
That’s why we publish our service prices openly on our website, together with a clear explanation of what’s included. Clients don’t need to contact us, request a quotation or arrange a consultation just to find out how much a service costs.
We know that finding clear prices for tax, accounting and business registration services isn’t always easy. Some providers don’t publish their fees, making it difficult to compare services or understand the total cost in advance.
We take a different approach. Our prices are public, fixed and available before a client decides to work with us.
We want every client to understand the cost and scope of the service from the beginning, without unexpected charges for work already included in the agreed package.
What Is Included in the Service Fee?
Pexpats is an independent private tax and accounting firm. Our fees cover the professional work and representation provided by our team, including services involving Czech government authorities.
For example, our trade licence registration service includes the agreed registration work, relevant tax and insurance arrangements, payment instructions and after-service support.
Our freelancer tax return service includes preparing and filing the relevant declarations, checking recorded deposits, providing payment instructions and completing the follow-up checks included in the package.
Clients pay for the work our team performs, not simply for access to an online form.
Fixed Prices Without Repeated Charges
The price published for each service covers the work described in that package.
We don’t charge additional Pexpats service fees each time our team completes a step already included in the agreed service.
For example, when trade licence registration includes communication with the authorities, the necessary registrations, payment instructions and after-service support, these steps are covered by the published service fee.
Clients aren’t charged separately for each included registration, authority communication or support call.
The price and scope are clear before the client places an order, not after the work has started.
Can Clients Complete These Procedures Themselves?
Yes.
Clients can contact the relevant Czech authorities directly and complete applicable procedures without purchasing our services.
Our clients choose Pexpats because they prefer to have a professional team prepare documents, handle registrations and declarations, communicate with authorities and manage the process on their behalf.
Our pricing reflects that work, and we publish it openly so clients can make an informed decision before choosing us.
Verify Our Company Registration
Pexpats was founded in 2013 by Petra Stadlerová. In 2020, the business was taken over by new ownership and rebranded, with pexpats.com s.r.o. becoming the company operating Pexpats.
Although the current company was registered in 2020, the Pexpats business has been operating since 2013.
Today, Pexpats operates as an independent private company providing tax, accounting, business registration and relocation services in the Czech Republic.
Business established: 2013
Founder: Petra Stadlerová
Ownership change and rebranding: 2020
Current registered company name: pexpats.com s.r.o.
Company identification number (IČO): 09675094
Registered address: Revoluční 1082/8, 110 00 Praha 1 – Nové Město, Czech Republic
Commercial Register: Municipal Court in Prague, Section C, File 340059
Official company registration: Czech Commercial Register
Official trade licence registration: Czech Trade Licensing Register
Our company registration and business authorizations can be verified through the official Czech public registers.
What Makes Pexpats Different From Traditional Tax and Accounting Firms?
Pexpats has provided tax, accounting and business services in the Czech Republic since 2013, with an office at Revoluční 8 in Prague since 2017.
We’re a tax and accounting firm that has developed its own technology to make professional services available online. Clients don’t need to visit our office to arrange their services, as our team handles the registrations, declarations and communication with the authorities on their behalf.
Of course, we’re always happy to welcome clients to our Prague office for a cup of coffee and a personal conversation about their business, taxes or financial plans.
The table below shows how our services compare with those of traditional tax and accounting firms.
Traditional Tax and Accounting Firms vs. Pexpats: Service Comparison
Process | Traditional Tax and Accounting Firms | How Pexpats Works |
|---|---|---|
Ordering a service | Clients typically contact the firm to discuss the service and arrange the next steps. | Clients order a defined service directly through our website. |
Providing information | Information is often collected through meetings, emails or paperwork. | Clients complete an online form connected to our employee platform. |
Supporting documents | Documents may be exchanged by email or delivered to the office. | Clients upload scans and photographs through the service form. |
Power of attorney | The Power of Attorney must be signed in person at the office. | Our system generates the Pexpats power of attorney and emails it for electronic signing. |
Service fees | Prices may change if unexpected complications arise or additional work is required, resulting in extra charges. | We follow a strict fixed-price policy. Once a service is ordered, the agreed price remains unchanged, even if unexpected complications arise during the work covered by the package. |
After-service support | Follow-up questions and consultations may be charged separately at the firm’s hourly consultancy rate. | Our trade licence registration package includes lifetime after-service support. Clients can contact us with registration-related questions without paying additional consultation fees. |
Service Updates & Tracking | Clients typically request progress updates by email, phone or message.
| Clients have 24/7 access to detailed service progress through our online service tracker. They can also contact our team through our email ticketing support system for updates or assistance. |
Our online tools make the process easier, but the professional work remains in the hands of our tax, accounting and registration team.
Clients can arrange their services entirely online, knowing that an established Czech tax and accounting firm is handling the work on their behalf.
Frequently Asked Questions
1. What does Pexpats mean by 100% online services?
Clients can order services, submit documents and electronically sign the Pexpats power of attorney online.
Our team then handles the professional work, including preparing documents, filing applications and communicating with Czech authorities.
Certain immigration procedures still require personal attendance.
2. Is Pexpats an online platform or a tax and accounting firm?
Pexpats is an established private tax and accounting firm that has operated in the Czech Republic since 2013.
We’ve developed our own technology to make our services accessible online, but the actual tax, accounting and registration work is handled by our employees, not automated forms.
3. Do I need to visit the Pexpats office?
No. Clients can arrange our services online without visiting our office, except for procedures that legally require personal attendance.
However, we’re always happy to welcome clients to our office at Revoluční 8 in Prague for a coffee and a personal conversation about their business, taxes or financial plans.
4. Can I track the progress of my service online?
Yes. Clients have 24/7 access to detailed service progress through our online service tracker.
They can also contact our team through our email ticketing support system for updates, questions or assistance.
5. Are Pexpats’ service fees fixed?
Yes. We publish fixed prices and clearly defined service packages before clients place an order.
Our fixed-price policy means the agreed service fee remains unchanged, even if unexpected complications arise while completing the work included in the package.
Official government fees, third-party expenses and separately agreed services are charged separately where applicable.
6. Does Pexpats provide support after completing a service?
Yes. After-service support depends on the service package.
For example, our trade licence registration package includes lifetime support for registration-related questions and assistance. Clients can contact our team without paying additional consultation fees for support covered by the package.
7. Is Pexpats a government agency?
No. Pexpats is an independent private tax and accounting firm registered in the Czech Republic. We are not a government agency or affiliated with Czech government authorities.
We provide professional services and represent clients before the relevant authorities under their authorization.
Clients can also complete applicable procedures directly with the authorities without using Pexpats.
Professional Tax and Accounting Services, Without Managing the Process Yourself
Pexpats has provided tax, accounting, and business services in the Czech Republic since 2013. We’ve developed our own technology to make these services easier to arrange, without replacing the professional work behind them.
Clients submit information, upload documents and authorize us online. Our team handles the applications, declarations, registrations and communication with the relevant authorities.
With fixed service fees, online progress tracking and direct access to our team, clients know what’s included and can follow their service from start to finish.
Pexpats combines the convenience of online services with the personal support and professional work of an established tax and accounting firm.
